Productivity Tip #5: Use Passive Communication Methods

Whenever possible, your preferred communication method should be email, chat, or social media. No phone calls, no meetings. In other words, use “passive” communication methods.

You see, when you’re on a phone call or meet with people, everyone involved is “stuck”. You can’t take your time to reply, think about what you want to say properly, do some research, or prioritize.

A phone call or meeting interrupts your work flow, disturbs your focus, and puts you in a position where you have less control over your time and resources.

You can choose to get off your email while you’re working, ignore chat windows, etc… When using passive communication methods you can prioritize and decide what requires your attention more urgently and what doesn’t matter as much.

Passive communication methods are more respectful of people’s time and priorities. They’re also usually much more efficient – people tend to be more concise, precise, and effective when they have to write things down.

You can also keep track of your conversations and exchanges and refer back to them down the road.

Of course don’t apply this to your personal life .

Some related posts in this Productivity Tips series:

• Focus on the next step
• Work when you’re productive